The study a library Essay

2. 1 Background of the study A library is organized for use and maintained by a public body, an institution, a corporation, or a private individual. Public and institutional collections and services may be intended for use by people who choose not to — or cannot afford to — purchase an extensive collection themselves, who need material no individual can reasonably be expected to have, or who require professional assistance with their research. In addition to providing materials, libraries also provide the services of librarians who are experts at finding and organizing information and at interpreting information needs. Libraries often provide quiet areas for studying, and they also often offer common areas to facilitate group study and collaboration. Libraries often provide public facilities for access to their electronic resources and the Internet. Modern libraries are increasingly being redefined as places to get unrestricted access to information in many formats and from many sources. They are extending services beyond the physical walls of a building, by providing material accessible by electronic means, and by providing the assistance of librarians in navigating and analyzing very large amounts of information with a variety of digital tools. Kalayaan National High School started when Mrs. Esmelita P. Ulangca, the principal of Bagong Silang High School, felt an urgent need of an annex school in order to accommodate the heavy influx of enrolment of students. In 1996, the construction of two(2) three-storey building with 9 classrooms each were constructed in Phase 10 Bagong Silang, Caloocan. The first enrollment commenced on May 21,1997 where the first batch of 1,450 first year enrollees and organized into 14 sections with 18 teaches from Bagong Silang High School. As classes went on another three-storey with 15 classrooms was also constructed, 300 second year and 212 third year students from Bagong Silang Hish School were transferred. Along with them were 8 teachers. The first inauguration of the said buildings was held February 6,1998. In June 29,1998, a Division Memorandum No. 97 s. 1998 was issued to inform the field that the establishment of Kalayaan National High School(formerly Bagong Silang National High School Annex) as per Republic Act No. 8644 entitled â€Å"An Act Establishing a National High School in Bagong Silang, Caloocan City to be known as Kalayaan National High School and Appropriating Funds Thereof, lapsed into law on May 30,1998. Library System is one of Transaction Processing System because it can process large records and data of the school and it is also use for library transactions like borrowing and returning books. In Computerized Library System, the data are kept accurate in order to lessen errors in listing of books and computation of penalties. Library System is also designed to perform the process involve in acquisition, cataloguing, and circulation of books in the library. The proponents intend to propose to develop A Computerized Library System for Kalayaan National High School to enhance the transactions of the current procedure of their library. 2. 2 Overview of the current System Borrowing For those who are new borrowers they will be given a library card and fill up all the informations needed. The students are allowed to borrow as many books as they want inside the library premises. Anyone who wishes to borrow a book must physically check by himself the book stored in the shelf to know if it is available, if it is he should bring it to the librarian together with his library card. If he wishes to borrow it for over night he must return it the following day(excluding Saturday and Sunday), if he fails to return it he will need to pay for penalty per overdue books which cost 1 peso per day; if the student fails to pay for the penalties his clearance will be hold. But if the borrower is a Faculty there is a logbook provided for them to write their name, title of the book, date borrowed, and date returned and he is allowed to borrow the book for the whole school year and return it before the school year ends, if he lost or damaged the book his clearance won’t be cleared. Returning For returning the book the borrower will return it to the librarian and find his Borrower’s Card then the librarian will check if it is returned on the right date if it is not the borrower must pay for his acquired penalty. For Faculty members they will give the book to the librarian to record it on the logbook for faculty’s borrowed book the date they returned it. For all the penalties for overdue books,damage books and return boooks they will pay it to the librarian. For overdue books the students should pay penalty per overdue books which cost 1 peso per day. For lost or damage books the students should pay for the price of the book or replace it with a new one. Reports The librarian anually submitting the library’s annual inventory report by checking the books manually in the library, the librarian should physically check the books on the shelves and match it on the list of their books thatthey have. The report was done using Microsoft Excel. 2. 3 Project Rationale The following will be the beneficiaries of this study: * School They will be able to provide better service to their students because of a more organized records and user-friendly library. This study will also uplift the image of school by providing an optimal use of new technology. * Librarian He will be able to monitor the books easily and provide a record of library transactions such as borrowing and returning of books. Generating of reports such as list of books, list of Borrowers, list of Borrowers with offense, list of Damage books, list of Lost books, list of borrowed books, list of returned books, Inventory of Book will be more faster and easy. * Borrowers They do not need to search manually for the books they wished to borrow and they could easily know the availability of the book. The borrowing process could be more faster than their current procedure. * Library The library could easily monitor the condition of their books as well as its availability and stocks, because on their current system the librarian should physically check the books on the shelves. Generation of reports such as list of books, list of Borrowers, list of Borrowers with offense, list of Damage books, list of Lost books, list of borrowed books, list of returned books, Inventory of Books will be easier and faster. They could manage and easily update their records and transactions. * Proponents They would enhance their programming skills and knowledge in developing a system. * Future Researchers They could use this as a referrence for their study and guide for improving this system.